HUD Handbook 4350.3 § 5-31

A.       Owners must calculate tenant rent payments electronically using on-site software
                 or a service provider. Data used to determine the rent are based on information
                 certified as accurate by the family and independently verified.

        B.       The owner’s computer software calculates rent based on the appropriate
                 formulas for the tenant’s unit and produces a printed copy of the HUD-50059 to
                 be signed by the tenant and the owner. The owner must produce a printed report
                 in an easily read and understood format that contains all of the information used
                 to calculate the tenant’s rent.

        C.       The tenant and the owner sign a copy of the report containing a statement
                 certifying the accuracy of the information. The certification statements are
                 provided on the form HUD-50059 in Appendix 7-B.

        D.       The owner must give a copy of the printed HUD-50059 with the required
                 signatures to the tenant and place another copy in the tenant file.

        E.       The HUD-50059 is then transmitted electronically to TRACS either directly or
                 through the Contract Administrator.

        F.       In all cases, the computer generated HUD-50059 must include the required
                 tenant signatures and owner signatures prior to submitting the data to the
                 Contract Administrator or HUD. The owner may consider extenuating
                 circumstances when an adult family member is not available to sign the HUD-
                 50059, for example, an adult serving in the military, students away at college,
                 adults who are hospitalized for an extended period of time, or a family member
                 who is permanently confined to a nursing home or hospital. The owner must
                 document the file why the signature(s) was not obtained and, if applicable, when
                 the signature(s) will be obtained.