24 C.F.R. § 5.212
§ 5.212 Compliance with the Privacy Act and other requirements. (24 CFR Part 5)
Operative Text
(a) Compliance with the Privacy Act. The collection, maintenance, use, and dissemination of SSNs, EINs, any information derived from SSNs and Employer Identification Numbers (EINs), and income information under this subpart shall be conducted, to the extent applicable, in compliance with the Privacy Act (5 U.S.C. 552a) and all other provisions of Federal, State, and local law. (b) Privacy Act notice. All assistance applicants shall be provided with a Privacy Act notice at the time of application. All participants shall be provided with a Privacy Act notice at each annual income recertification.
Under 24 CFR Part 5 § 5.212, housing assistance programs that collect Social Security Numbers, Employer Identification Numbers, and related income data must handle that information in accordance with the federal Privacy Act and applicable state and local law. Additionally, applicants must receive a Privacy Act notice when they apply, and participants must receive one at each annual income recertification.
Plain English — not legal advice.
Property owners and managers administering HUD-assisted programs under 24 CFR Part 5 § 5.212 generally ensure that SSNs, EINs, and income data are collected, stored, and shared only in ways consistent with the Privacy Act and other applicable law. Compliant operators typically distribute a Privacy Act notice to every applicant at intake and to every participant at each annual recertification, retaining documentation that the notice was provided.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Under 24 CFR Part 5 § 5.212, you have a right to receive a Privacy Act notice both when you apply for assistance and at every annual income recertification, informing you of how your personal data—including SSNs and income information—may be used. If you believe your personal information was collected or shared improperly, you may raise a potential violation with the relevant housing authority, file a complaint with HUD, or contact a tenant-rights organization for general guidance on available options.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 4, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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