OAR 813 § 813-270-0075
Recordkeeping and Compliance Monitoring
Operative Text
(1) Grantees and their subrecipients must maintain accurate financial records satisfactory to OHCS and consistent with the ORI Manual, which document the receipt and disbursement of all ORI funds provided by OHCS. Grantees must have an accounting system in place satisfactory to OHCS and implement an approved Homeless Management Information System (HMIS) database, or other database as approved by OHCS, for data and fiscal entry. (2) Grantees and their subrecipients must maintain other ORI records satisfactory to OHCS and consistent with ORI requirements, as detailed in the grant agreement. (3) Grantees must provide OHCS with all required reports, data, and financial statements by submission deadlines and satisfactory to OHCS in form and substance as identified in the ORI Manual and as requested by OHCS. (4) Further information on compliance and monitoring is detailed in the ORI Manual.
OAR 813 § 813-270-0075 establishes recordkeeping and compliance monitoring requirements for organizations that receive Oregon Rental Initiative (ORI) funds from the Oregon Housing and Community Services (OHCS) agency. Grantees and their subrecipients must keep accurate financial records, use an approved accounting system and Homeless Management Information System (HMIS) or equivalent database, and submit required reports and financial statements on time. The ORI Manual serves as the governing reference document for the specific details of these obligations.
Plain English — not legal advice.
As a grantee or subrecipient operating under OAR 813 § 813-270-0075, compliant organizations generally maintain thorough financial records that document every receipt and disbursement of ORI funds in a manner acceptable to OHCS. They implement an approved accounting system and an HMIS database—or another OHCS-approved alternative—and ensure that all required reports, data, and financial statements are submitted by the deadlines specified in the ORI Manual. Reviewing the grant agreement and the ORI Manual regularly helps organizations stay aligned with evolving compliance and monitoring expectations.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
OAR 813 § 813-270-0075 is primarily directed at organizations that administer ORI funds rather than at individual tenants, but it has indirect relevance to renters who receive assistance through ORI-funded programs. The recordkeeping and reporting requirements it imposes on grantees are designed to ensure that public funds are properly tracked and that program data is accurately maintained, which supports accountability in how housing assistance reaches eligible households. Tenants who have concerns about how an ORI-funded program is being administered may consider reaching out to OHCS or a local tenant-rights organization for general information about program oversight.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated October 7, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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