N.M. Admin. Code § 16.61.24 § 15
RECORD ACCESSIBILITY, RETENTION AND INSPECTION
Operative Text
The property management brokerage shall maintain office records of all properties managed for others. A. Accessibility. Records shall be maintained at or accessible from the brokerage office at the location as registered with the commission. B. Retention. All property management records shall be retained for the duration of the contract and six years during a management agreement. At the termination of a management agreement, records shall be retained for six years from the date of termination. C. Inspection. All records are subject to inspection by the commission or its duly appointed representative at or accessible from the brokerage office or at the offices of the commission. D. The qualifying broker is responsible for the maintenance and safe-keeping of all property management records. [16.61.24.15 NMAC - Rp, 16.61.24.15 NMAC, 1/1/2012; A, 1/3/2021]
Under NMAC 16.61.24 § 15, property management brokerages in New Mexico are required to keep records for every property they manage on behalf of others. These records must be kept at or accessible from the brokerage's registered office location and must remain available for the duration of any management agreement plus six years—or six years from the date the agreement ends. The state commission or its representatives have the authority to inspect all such records at the brokerage office or at the commission's own offices.
Plain English — not legal advice.
Property owners who work with a licensed property management brokerage should be aware that NMAC 16.61.24 § 15 places the responsibility for record maintenance and safekeeping squarely on the qualifying broker. Compliant brokerages generally keep all management-related records organized, stored at or accessible from their registered office, and available for regulatory inspection at any time. When evaluating or transitioning between property management companies, operators typically confirm that outgoing brokerages fulfill their six-year post-termination retention obligations.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
NMAC 16.61.24 § 15 establishes that records related to the management of rental properties must be retained and accessible for inspection by the New Mexico Real Estate Commission. This means that documentation about a managed property—such as financial records or correspondence—should be preserved and available through the brokerage for at least six years after a management agreement ends. Tenants who believe records relevant to their tenancy are being improperly withheld or destroyed may consider contacting the New Mexico Real Estate Commission or a local tenant-rights organization to understand what options exist.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated October 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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