Mich. Admin. Code R. § R 125.2007
Accounts and records; maintenance; inspections; retention.
Operative Text
Rule 1007. (1) The community shall maintain all the following accounts and records at the community office or at a central office for 4 years: (a) A copy of the lease for each resident or a copy of the statement of refusal signed by the resident. (b) A copy of the inventory checklists for each resident. (c) A copy of the resident receipt for community rules. (d) A record of the rent receipts for each resident. (e) If security deposits are required, then a current and accurate record system of security deposits received and disbursed upon termination of tenancy for each home or home site, or both. (f) A current and accurate record of the community residents, which shall include all of the following information: (i) Name of each resident and member of the resident's household, if applicable. (ii) Home site number. (iii) Date of tenancy. (iv) Date of termination. (2) All accounts and records that are required to be maintained by these rules shall be available for inspection by an authorized representative of the department during normal business hours. (3) Unless otherwise provided for by law, these or other rules, or local ordinances that require a longer retention period, the following accounts and records shall be maintained for a period of 4 years after tenancy termination: (a) A copy of the resident's most recent lease or rental agreement or the resident's lease refusal statement. (b) A copy of the final inventory checklist for each resident. (c) A copy of the resident's most recent receipt for community rules. (d) A resident's file. History: 1979 AC; 1980 AACS; 1985 AACS; 1998 AACS; 2003 AACS.
Michigan Administrative Code R 125.2007 establishes recordkeeping requirements for manufactured housing communities. Communities must keep specific documents—including leases or lease-refusal statements, inventory checklists, rent receipts, security deposit records, and resident rosters—at the community or central office for the duration of tenancy. After a tenancy ends, a defined set of those records must be retained for an additional four years, and all records are subject to inspection by a state department representative during normal business hours.
Plain English — not legal advice.
Under R 125.2007, compliant manufactured housing community operators maintain an organized file system at the community or central office that holds current leases or signed refusal statements, inventory checklists, rent receipts, security deposit ledgers, and a resident roster with household names, site numbers, and tenancy dates. When a resident moves out, operators preserve the most recent lease or refusal statement, the final inventory checklist, the most recent community-rules receipt, and the resident's file for a full four years post-termination. Operators also ensure these records are accessible to authorized department representatives during normal business hours, and they check whether any local ordinances require an even longer retention period.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
R 125.2007 gives residents of Michigan manufactured housing communities an indirect but meaningful protection: the community is required to keep your lease or lease-refusal statement, inventory checklist, rent receipts, and related records both during and for four years after your tenancy. These records can be important if disputes arise over security deposits, move-out conditions, or the terms of your tenancy. If you believe a community is not maintaining required records, you may contact the Michigan Department of Licensing and Regulatory Affairs or a local tenant-rights organization to understand what options may be available.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated October 13, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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