Cal. Civ. Code § 380.410
Reporting Requirements
Operative Text
a)�������� At the end of each quarter of the term of its Commitment, each LAA shall prepare and provide to its Landlords a certification form that contains the following information: 1)�������� a list of all Units that are receiving Rental Assistance; 2)�������� the date of payment of Rental Assistance; 3)�������� the amount of Rental Assistance; 4)�������� the months for which Rental Assistance was paid; and 5)�������� such other information as the Agency may require. b)�������� The Landlord shall sign and return the certification form to the LAA within the number of days specified in the form.� If a Landlord disputes any of the information contained in the certification form, the Landlord shall set forth in writing the details of the information that it believes is erroneous and return the form to the LAA within the time specified in the form.� If a dispute between the Landlord and the LAA cannot be resolved, the LAA shall provide notice to the Agency and the Agency will contact the LAA and the Landlord for an explanation of the dispute.� Each party shall provide documentation to justify their argument.� The Agency will review the documentation and notify both parties of its determination. c)�������� Once a Landlord has signed and returned the certification form, the LAA shall forward the certification form to the Agency.
Under 47 Ill. Admin. Code pt. 380 § 380.410, Local Administrative Agencies (LAAs) are required to prepare and distribute quarterly certification forms to participating landlords, documenting details about rental assistance payments made during that period. Landlords must sign and return these forms within the timeframe specified on the form, or submit a written dispute if they believe any information is inaccurate. When a dispute cannot be resolved between the landlord and the LAA, the administering Agency steps in to review documentation from both parties and issue a determination.
Plain English — not legal advice.
Under § 380.410, landlords participating in a rental assistance program administered through an LAA are generally expected to review each quarterly certification form carefully upon receipt, sign and return it within the deadline stated on the form, and retain records of the rental assistance payments listed. If any payment details — such as amounts, dates, or covered months — appear incorrect, a compliant operator typically documents the specific discrepancies in writing and returns the form to the LAA within the required timeframe. Operators who engage promptly with the LAA's dispute process and provide supporting documentation help ensure that any disagreements are escalated properly to the Agency for resolution.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 380.410 establishes a quarterly reporting and certification process that governs how rental assistance payments are tracked and verified between LAAs and landlords in Illinois. Tenants whose units are receiving rental assistance have an interest in understanding that this process exists, as the certification form must list all units receiving assistance, payment dates, amounts, and the months covered. If a tenant has concerns about whether rental assistance payments on their behalf are being accurately reported or properly applied, they may wish to contact their LAA directly, reach out to a tenant-rights organization familiar with Illinois housing programs, or consult the Agency's dispute resolution process described in § 380.410(b).
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 18, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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