Cal. Civ. Code § 380.406
Administration of Allocations
Operative Text
a)�������� Commitment:� Each LAA shall enter into a Commitment with the Agency that is providing its Allocation. The Allocation may be less than the amount requested in the Application.� The term of Commitments may be one, two or three years, subject to the availability of funds from Annual Receipts or a Fund Distribution, and may be renewed. b)�������� Record Retention:� Each LAA shall maintain records in connection with all Units receiving Rental Assistance under the LAA's Commitment for five years after the date of termination of the Commitment. c)�������� Agency Monitoring:� Each Agency shall have the right to monitor all records of LAAs relating to the administration of the Allocation granted by the Agency.� Each Agency may perform its own physical inspection of Units in addition to the physical inspections that the LAA is required to perform.� Each LAA shall make all records relating to its Commitment available for inspection by the funding Agency upon the Agency's request.� The required documentation may include a copy of the LAA's response to the RFP, if applicable; all physical inspection records; occupancy records for all Units; a description of all outreach efforts made by the LAA; records of payments or Rental Assistance to Landlords and Reconciliation payments made to the Agency; copies of contracts with Landlords, the Agency and, where applicable, sub-contractors; documentation of the LAA's administrative expenses; and any other documentation required by the Agency. d)�������� Tenant Income Certifications:� Each LAA shall obtain, maintain, and forward to the Agency copies of annual Tenant Income Certifications for all Tenants benefiting from Rental Assistance from the LAA.� e)�������� Landlord Procedures:� Each LAA shall be responsible for monitoring the Landlord's compliance with its Tenant Selection Plan and the Landlord's performance under any agreement between the LAA and the Landlord.
Section 380.406 of 47 Ill. Admin. Code pt. 380 establishes the administrative framework governing how Local Administering Agencies (LAAs) manage rental assistance allocations. It requires LAAs to enter into formal Commitments with the funding Agency, retain records for five years after a Commitment ends, submit annual Tenant Income Certifications, and remain subject to Agency monitoring and physical inspections of assisted units. The rule also places responsibility on LAAs to oversee landlord compliance with Tenant Selection Plans and any agreements tied to the rental assistance program.
Plain English — not legal advice.
Under Section 380.406, landlords participating in an LAA-administered rental assistance program should be aware that the LAA is obligated to monitor their compliance with the Tenant Selection Plan and the terms of any agreement between the landlord and the LAA. Compliant operators generally maintain clear records of lease agreements, tenant selection practices, and payment histories, since the funding Agency retains the right to inspect all LAA records—including copies of contracts with landlords. Landlords can expect that both the LAA and the Agency may conduct physical inspections of assisted units as part of ongoing program oversight.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 380.406 provides tenants benefiting from rental assistance with a layer of administrative oversight: the LAA must obtain and forward annual Tenant Income Certifications to the funding Agency, and the Agency has the right to monitor records and inspect units. Tenants who have concerns about how their LAA is administering the program—such as whether proper occupancy records are being kept or whether landlord compliance is being monitored—may raise those concerns with the funding Agency directly or consult a tenant-rights organization familiar with Illinois housing programs. Knowing that record retention is required for five years after a Commitment ends under this provision can be relevant when questions arise about past assistance or program compliance.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 18, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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