HUD HCV Guidebook § 5.1.2
Twelve (12) Months from the Date of Program Admission (HUD HCV Guidebook)
Operative Text
When a PHA chooses to establish reexamination cycles based upon the date of program admission, the
family’s annual reexamination will be due the same date every year and is not tied to the anniversary date of
the current HAP contract. Example 2 provides two options for how a PHA might set a tenant’s next annual
reexamination month.
Example 2: Program Admission and Annual Reexamination Dates
A family is admitted to the program on February 1, 2019. The family moves to a new unit October 1,
2020.
Option 1: PHA will complete an annual reexamination with the October 1, 2020 move and
‘reset’ the annual reexamination due date so that the next annual reexamination is due
October 1, 2021. Under this option, the PHA will have completed two (2) annual
reexaminations for the same family; the first effective February 1, 2020 and the second at
the time the family is issued a voucher for the move effective October 1, 2020.
Option 2: PHA will process the move without completing an annual reexamination. The
family’s next annual reexamination will remain due February 1, 2021.Under HUD Housing Choice Voucher Guidebook § 5.1.2, when a Public Housing Authority (PHA) ties reexamination cycles to a family's original program admission date rather than the anniversary of the current Housing Assistance Payment (HAP) contract, the annual reexamination falls on the same calendar date each year regardless of when the family moves. If a family relocates to a new unit mid-cycle, the PHA may either reset the reexamination due date to align with the move date or keep the original admission-based schedule intact. The provision illustrates both approaches through a concrete example involving a February 2019 admission and an October 2020 move.
Plain English — not legal advice.
Under HUD Housing Choice Voucher Guidebook § 5.1.2, the timing of a tenant's annual reexamination is determined by the PHA's chosen scheduling method, not by the landlord's HAP contract anniversary. Compliant operators generally stay informed of the PHA's reexamination cycle policy so they can anticipate when income and household composition reviews may affect the HAP contract. Coordination with the PHA around move-in dates can help ensure that reexamination schedules are clearly understood before a new HAP contract is executed.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
HUD Housing Choice Voucher Guidebook § 5.1.2 establishes that your annual reexamination date may be set based on when your family was first admitted to the voucher program, and that date does not automatically shift just because you move to a new unit. Depending on which option your PHA has adopted, a mid-cycle move may or may not reset your reexamination due date, which can affect when your income and household information is next reviewed. Tenants who are uncertain about their reexamination schedule can contact their PHA directly for clarification, or reach out to a local tenant-rights organization for general guidance on how the process works.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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