HUD HCV Guidebook § 5.11.1

If the receiving PHA fails to send the updated form HUD-50058 on time, the initial PHA must81 continue paying
the receiving PHA based on the last Form HUD-50058 received, unless instructed otherwise by HUD. Initial
PHAs make a first attempt at resolving any late submissions of the updated form 50058 with the receiving
PHA. If such attempts fail to result in a resolution, initial PHAs may seek assistance from their local PIH field
office. If assistance from the local PIH field office also fails to result in a resolution, the initial PHA may seek
absorption of the vouchers in question by following the steps below. PHAs are reminded to document all
communications between agencies and to retain a record of all transactions between PHAs.
If the vouchers are to be absorbed by the receiving PHA, the billing arrangement on behalf of the family or
families in question ceases at the end of the month on the date of the local PIH field office letter. For example,
if the local PIH field office letter is dated June 15, the billing arrangement ends June 30. The initial PHA
continues to be responsible for any outstanding payments due to the receiving PHA.
HUD may in certain instances require the initial PHA to honor a late submission of the reexamination
documents (such as where the receiving PHA does not have the funds to support the voucher and the family
would be terminated if the initial PHA refused to accept the late billing). In such a case HUD may take action to
address the receiving PHA’s failure to submit the notification in a timely manner, which may include reducing
the receiving PHA’s administrative fee.

Requesting absorption for failure to submit the updated form 50058:
Initial PHA sends memorandum to their PIH Field Office Director (after attempts at resolution, as described in
preceding paragraph, have failed)
     •   The memorandum must82 include a copy of the initial notification and any subsequent
         correspondence between the PHAs on the matter.
     •   A copy must83 be sent to the receiving PHA.


The initial PHA’s local PIH field office will notify the local PIH field office with jurisdiction over the receiving
PHA.
     •   Occurs 15 within business days after notification to the PIH Field Office Director

79
   PIH Notice 2016-09(11)(b)
80
   24 CFR § 982.355(g)(1)
81
   PIH Notice 2016-09(11)(c)
82
   PIH Notice 2016-09(11)(c)
83
   PIH Notice 2016-09(11)(c)

Moves and Portability                                                                                         21


The receiving PHA responds and provides supporting documentation if contesting
      •   Occurs within 15 business days of receiving request from PIH Field Office Director


Initial PHA’s field office sends approval or denial letter to initial and receiving PHAs
      •   Occurs within 15 business days of the receiving PHA’s deadline to respond to PIH Field Office memo
      •   A copy of the letter will be sent to the receiving PHA’s PIH Field Office.
      •   Both PIH field offices will work together in making a final determination. If the two PIH field offices
          cannot agree on a decision, they will contact their respective regional director(s) for resolution.