HUD HCV Guidebook § 5.10
Monitoring Families Moving into the PHA’s Jurisdiction (HUD HCV Guidebook)
Operative Text
Monitoring families searching for a unit within the receiving PHA’s jurisdiction is sound management of the
portability process. Exhibit 2: Incoming Portability, is a processing log for families moving into the PHA’s
jurisdiction. Using a log allows the HCV program manager to establish accountability, ensure procedures are
completed, and that the initial PHA is notified before deadlines have passed. The log can be maintained
manually or electronically. PHAs are not required to use this log. This log is meant as a suggestion and PHAs
may choose to use a different log or make revisions to the one suggested in this guidebook. The log tracks
the following information and activities:
• Participant name;
• Voucher number (if applicable)
• Date voucher expires;
• Date extension expires (if applicable)
• Date form HUD-50058 and form Part I of HUD-52665 received from initial PHA;
• Date Request for Tenancy Approval (RFTA) received;
• Date HAP contract executed;
• Name of initial PHA;
• Date Billing Due;
• Date Part II of the Form HUD-52665 was sent.
Using a processing log in combination with monitoring by the supervisor will provide staff with information
about what has been completed, what remains to be done, and where priority needs to be placed.
The receiving PHA may choose to create a separate tracking log for families that have leased a unit in its
jurisdiction (for whom the receiving PHA will bill) to track when the annual submission of the family’s 50058 to
the initial PHA is due and whether it has been sent to the initial PHA. Alternatively, receiving PHAs may choose
to continue to track this information under the same log used while the family was searching for a unit in the
receiving PHA’s community, or as part of the initial PHA’s billing system.
Different housing software options may provide a platform for PHAs to track the portability information. PHAs
may want to consider the cost-effectiveness of such options in relation to factors such as the volume of
portability transactions, the PHA’s financial capability, staffing, etc.HUD Housing Choice Voucher Guidebook § 5.10 describes a recommended—but not required—administrative practice for Public Housing Authorities (PHAs) that receive families transferring their housing vouchers from another jurisdiction. The provision outlines a processing log that can be used to track key dates, documents, and activities as a family searches for and leases a unit in the receiving PHA's area. The log is offered as a suggested tool; PHAs are free to adapt it, replace it with their own system, or use housing software to accomplish the same tracking goals.
Plain English — not legal advice.
Under HUD Housing Choice Voucher Guidebook § 5.10, the administrative tracking described is an internal PHA management function and does not directly impose obligations on property owners. However, landlords participating in the Housing Choice Voucher program benefit when receiving PHAs maintain organized portability records, since timely execution of the HAP contract and accurate billing depend on the PHA's ability to monitor key deadlines. Operators who work with voucher-holding tenants transferring from another jurisdiction can generally expect the receiving PHA to be tracking documents such as the Request for Tenancy Approval and the HUD-52665 form as part of this process.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
HUD Housing Choice Voucher Guidebook § 5.10 is relevant to voucher holders who are 'porting' their voucher into a new PHA's jurisdiction, as it describes how the receiving PHA is encouraged to monitor the family's search and leasing process. Tenants exercising portability rights can be aware that a well-managed receiving PHA will be tracking voucher expiration dates, extension deadlines, and required form submissions to help ensure the process moves forward without administrative gaps. If a tenant believes their portability process has stalled or that key deadlines have been missed, reaching out to the receiving PHA's HCV program office or a local tenant-rights organization familiar with voucher portability can be a useful step.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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