HUD HCV Guidebook § 11.2.2

The initial PHA continues to include vouchers for which it is being billed in their leasing and HAP expenses in
VMS. Under TAB 1“Voucher UML and HAP”, initial PHAs must 124 enter their port-outs that are being billed
under “Portable Vouchers Paid” and “Portable Vouchers Paid HAP”.
Portable Vouchers Paid: Total number of vouchers for which the PHA is being billed by and is remitting HAP
costs to another PHA under the portability option. These vouchers are part of the PHA’s inventory and are
commonly referred to as port-outs.

123
      Voucher Management System (VMS) Release 9.2.0.0 User’s Manual, April 2017, pg. 11
124
      Voucher Management System (VMS) Release 9.2.0.0 User’s Manual, April 2017, pg. 6

Moves and Portability                                                                                               34

Portable Vouchers Paid HAP: HAP expenses incurred for portability vouchers reported in the Units section. The
HAP payments to be reported here are for port-outs for which the PHA is being billed by another PHA.

 Summary of IMS/PIC Actions
 Responsible PHA             Event                        Type of 50058               Effective Date
                                                          Submission
 Initial PHA                 Applicant family requests    Voucher Issuance (action    Voucher issuance date,
                             port and is approved         code 10)                    matches the date printed
                                                                                      on the voucher
 Initial PHA                 Participant family moves Portability Move-out            Unit move out date
                             out of unit in Initial PHA’s (action code 5);
                             jurisdiction                 regardless of billing or
                                                          absorption
 Receiving PHA               Family ports into the        Voucher Issuance (action    Voucher issuance date,
                             receiving PHA’s              code 10); before entering   matches the date printed
                             jurisdiction and is issued   the following codes, as     on the voucher
                             a voucher to search for a    applicable
                             unit
 Receiving PHA               Applicant family leases a    New Admission (action       HAP Contract effective
                             unit within the receiving    code 1)                     date
                             PHA’s jurisdiction
 Receiving PHA               Participant family leases    Portability Move-in         HAP Contract effective
                             a unit within the            (action code 4);            date
                             receiving PHA’s              regardless of billing or
                             jurisdiction                 absorption