HUD HCV Guidebook § 11.2
VMS Data Entry (HUD HCV Guidebook)
Operative Text
Vouchers that are billed to the initial PHA require special VMS reporting. Instructions for handling billed
vouchers for both the receiving and initials PHAs are described in this section. Portability vouchers that are
absorbed by the receiving PHA are entered into VMS like any other voucher the receiving PHA administers.
This section discusses the VMS reporting requirements specific to portability transactions.
Scenario Next reexamination will generally
be within 12 months of…
Receiving PHA completed a full reexamination of household Effective date of Port-In (action code 4)
income and characteristics for the participant family as a part of
the Port-In (action code 4)
Receiving PHA completed a full certification of household income Effective date of New Admission (action
and characteristics for the applicant family as a part of the New code 1)
Admission (action code 1)
Receiving PHA did NOT complete a full reexamination of Effective date of last Annual Reexamination
household income and characteristics for the participant family (action code 2) completed by initial PHA.
as a part of the Port-In (action code 4) This date can be found on line 2b of the
50058 and Part I, line 7 of form HUD-52665.HUD Housing Choice Voucher Guidebook § 11.2 establishes how Public Housing Authorities (PHAs) must record portability voucher transactions in the Voucher Management System (VMS). When a family moves their voucher to a new jurisdiction, the timing of the next required income reexamination depends on which PHA completed the most recent full certification and when that certification took effect. Absorbed vouchers follow standard VMS entry rules, while billed vouchers require specific reporting steps for both the receiving and initial PHAs.
Plain English — not legal advice.
Under HUD Housing Choice Voucher Guidebook § 11.2, the administrative obligations described in this provision fall primarily on PHAs rather than on private landlords. However, property owners participating in the Housing Choice Voucher program who accept porting families should be aware that the receiving PHA's VMS reporting status can affect the timing of annual reexaminations, which in turn governs when rent adjustments may be processed. Operators generally maintain current lease and HAP contract documentation to facilitate smooth coordination with the administering PHA during portability transitions.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
HUD Housing Choice Voucher Guidebook § 11.2 governs how PHAs track your voucher in federal reporting systems when you use portability to move to a new jurisdiction. The date of your next annual reexamination — which determines when your income and household composition are reviewed — depends on whether the receiving PHA conducted a full reexamination at the time of your port-in or new admission, or whether the initial PHA's last reexamination date carries forward. If you have questions about when your next reexamination is scheduled or how your port-in was recorded, you may contact the receiving PHA directly or reach out to a local tenant-rights organization for guidance.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
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