HUD HCV Guidebook § 11.1.1
The IMS/PIC Responsibilities of the Receiving PHA (HUD HCV Guidebook)
Operative Text
• If a participant family moves into the receiving PHAs jurisdiction after previously being assisted by the
initial PHA, the receiving PHA codes the family as a 4 (Port-in) on line 2A of the 50058, regardless of
whether the receiving PHA is billing or absorbing.
• If an applicant family is exercising portability and has never leased up in the initial PHA’s jurisdiction,
then the receiving PHA codes the family as a 1 (New Admission) on line 2A of the 50058. In either
case, the effective date on Line 2b of the 50058 will be the effective date of the HAP contract for the
family.
• For both applicants and participants who port, and regardless of whether a voucher is billed or
absorbed, the receiving PHA must118 enter a Y on line 12d of the 50058 to indicate that the family
moved into the PHA’s jurisdiction under portability.
• For accuracy of reporting rates, the PHA code of the billed PHA must 119 be entered correctly on Line
12f of the 50058 since the initial PHA is not responsible for submitting reports to IMS/PIC for families
whose voucher is being administered.
• The projected effective date of the next reexamination must120 be entered on Line 2i. The projected
effective date of the next reexamination will generally be within 12 months of the last full certification
of household income and characteristics. The following table provides guidance on how to determine
the projected effective date of the next reexamination based on possible port-in scenarios:
116
24 CFR § 982.355(g)(1)
117
24 CFR § 982.355(g)(1)
118
PIH Notice 2016-09(18)(c)
119
PIH Notice 2016-09(18)(d)
120
PIH Notice 2016-09(18)(e)
Moves and Portability 32HUD Housing Choice Voucher Guidebook § 11.1.1 establishes how the receiving Public Housing Authority (PHA) must record and report information in the HUD IMS/PIC system when a voucher holder moves into its jurisdiction through portability. The coding requirements differ depending on whether the family was previously assisted under the initial PHA or is a new admission, and specific data fields on the HUD Form 50058 must reflect portability status, the billing PHA's code, and the projected reexamination date. These recordkeeping rules apply whether the receiving PHA is billing the initial PHA or absorbing the voucher into its own program.
Plain English — not legal advice.
Under HUD Housing Choice Voucher Guidebook § 11.1.1, the administrative obligations described fall on the receiving PHA rather than on private landlords directly; however, property owners participating in the Housing Choice Voucher program benefit from understanding that a family porting into a new jurisdiction must be properly coded and reported before a Housing Assistance Payment (HAP) contract can be fully administered. Compliant PHAs ensure that Form 50058 fields — including portability indicator, billing PHA code, and reexamination date — are accurately completed, which supports timely and accurate HAP payments. Landlords who experience delays in HAP processing for a porting family may find it useful to confirm with the receiving PHA that all IMS/PIC data entry under this section has been completed.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
HUD Housing Choice Voucher Guidebook § 11.1.1 describes the data-entry responsibilities the receiving PHA must fulfill when a voucher holder exercises portability and moves into a new jurisdiction. Voucher holders who have ported should be aware that the receiving PHA is required to correctly code their status on Form 50058 and enter a projected reexamination date, generally within 12 months of the last full income certification. Tenants who believe their portability move has not been properly processed can contact the receiving PHA's voucher administration office, reach out to a local tenant-rights organization, or file an inquiry with the U.S. Department of Housing and Urban Development.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
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