HUD Handbook 7465.1 § 1-2

a.      POLICY

            PHAs must keep a copy of each tenant's application for
            admission to public housing in the tenant's file. Any

           other occupancy information the PHA collects must be
           retained for at least three Years or until audited by
           HUD, whichever occurs later. This would include data
           on current applicants and tenants, and applications
           from people who were never admitted.

           The PHA must document its determination that an
           applicant is eligible and meets the PHA's admission
           standards. The PHA must also document its
           determination that an applicant is ineligible, does not
           meet its admission standards, or will be dropped from
           the waiting list for any other reason.

           The PHA must maintain a record of the dwelling units
           offered to an applicant, including the location, date,
           and circumstances of each offer and each rejection or
           acceptance. If the applicant rejected the unit, the
           PHA must note the reason for the rejection.

    b.     REFERENCES

           24 CFR 913.109

           24 CFR 960.206

         Handbook 7465.3, The Public and Indian Housing
    Occupancy Reporting Handbook.