24 C.F.R. § 574.530
§ 574.530 Recordkeeping. (24 CFR Part 574)
Operative Text
Each grantee must ensure that records are maintained for a 4-year period to document compliance with the provisions of this part. Grantees must maintain the following: (a) Current and accurate data on the race and ethnicity of program participants. (b) Documentation that the grantee submitted a certification that it will affirmatively further fair housing, consistent with §§ 5.150 and 5.151 of this title. (c) Data on emergency transfers requested under 24 CFR 5.2005(e), pertaining to victims of domestic violence, dating violence, sexual assault, or stalking, including data on the outcomes of such requests.
Under 24 CFR Part 574 § 574.530, organizations that receive HOPWA (Housing Opportunities for Persons With AIDS) grant funds are required to keep certain records for a minimum of four years. These records must include demographic data on program participants by race and ethnicity, documentation confirming the grantee's fair housing certification, and data on emergency transfer requests made by survivors of domestic violence, dating violence, sexual assault, or stalking—including what happened with those requests. The rule establishes a baseline of accountability, ensuring that compliance with the program's civil rights and participant-protection obligations can be verified over time.
Plain English — not legal advice.
Grantees and property managers operating under 24 CFR Part 574 § 574.530 generally maintain organized, up-to-date recordkeeping systems that can produce the required documentation at any point during the four-year retention window. Compliant operators keep current demographic records for all program participants, retain their affirmative fair housing certification filings, and log every emergency transfer request from VAWA-protected individuals along with its outcome. Establishing consistent internal procedures for collecting and storing these records at the time of each program interaction helps ensure the documentation remains accurate and accessible throughout the retention period.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Under 24 CFR Part 574 § 574.530, if you are a participant in a HOPWA-funded program, the organization serving you is required to maintain records about your participation—including any emergency transfer request you may have made as a survivor of domestic violence, dating violence, sexual assault, or stalking—for at least four years. This recordkeeping requirement exists in part to protect your rights by creating a documented trail of how requests were handled. If you believe your emergency transfer request was mishandled or your rights under the program were not honored, you may consider contacting HUD's Office of Fair Housing and Equal Opportunity, a local tenant-rights organization, or a legal aid provider familiar with federal housing programs.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 11, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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