Southampton, N.Y., Code of Ordinances ch. 270 (eCode360 ed. 2026) § 270-5

A. Where a dwelling unit is to be used as a rental property, an application for a rental permit shall be filed with the enforcement authority before the term of the rental is to commence. (1) The owner of a rental property having failed to comply with the requirements of § 270-5A shall file all appropriate rental application documents within 30 days of the receipt of actual notice of said failure to comply. Actual notice shall include but not be limited to the issuance of a summons or notice of violation and/or written notice from any Southampton Town official. B. The application shall contain the following: (1) The name, date of birth, telephone number and address of the owner(s). (a) Proof of the legal residence of each owner; (b) In the event that the owner of the rental property is a corporation, partnership, limited liability company, or other business entity, the appropriate attestation form shall be provided; (c) A copy of the last deed of record for the property, as recorded with the Suffolk County Clerk, confirming the ownership of record of the property. (2) The name, address and telephone number of the managing agent, if applicable. (3) A writing, promulgated by the Office of the Town Attorney, executed by the owner(s) of the rental property, which designates either: (a) A person, firm or corporation with an actual place of business, dwelling place, or usual place of abode located within the boundaries of the Town of Southampton; or (b) The Town Clerk of the Town of Southampton as agent for service for criminal and civil process pursuant to CPLR Section 318. Every owner shall insure that the address for delivery of such process is current and shall advise the Town Clerk whenever the address is changed. The designated agent, upon receipt of service of process under this designation shall forthwith transmit by regular and certified mail to the owner(s) of the rental property at the address included on the owner(s) application. (4) The location of the rental property, including the street address and the Suffolk County Tax Map parcel number. (5) The number of tenants intended to occupy the rental property. (6) A copy of a contract with a carter providing for weekly pickup, at a minimum, of refuse and proof by letter from the carter indicating that full payment for the entire term of the rental has been made, or in the alternative, an affidavit from the owner acknowledging responsibility for refuse removal in a timely and efficient manner. (7) The period of the proposed occupancy. (8) A floor plan depicting the location and size of each conventional bedroom. (9) A copy of the certificate of occupancy or pre-existing certificate of occupancy for the rental property. (10) Written certification from a licensed architect, licensed engineer or licensed home inspector that states that the rental property fully complies with all of the provisions of the Code of the Town of Southampton. The certification shall include, but not be limited to, the number of each bedroom, the square footage of each bedroom, and a description of every improvement indicated on the survey. In lieu of the provision of a certification, an inspection may be conducted by the enforcement authority, and in cases where questions or concerns exist regarding information presented within an application, the enforcement authority retains the right to require an inspection. (11) In addition to the requirements set forth in this chapter, an application for a rental permit for an accessory apartment must contain the following, unless the tenant is a relative of the owner: (a) Proof of income of the tenant(s) in a form that is satisfactory to the Director of Housing showing that the tenant(s) meet(s) the income limits for low-moderate income or middle income pursuant to Chapter 216 of the Town Code. (b) Proof of rent charged to the tenant(s) must be set forth in the lease agreement and shall not exceed the annual fair market rent (FMR) for Suffolk County as established by the Department of Housing and Urban Development (HUD). C. The owner(s) of the premises and the managing agent, if applicable, shall submit an application that is signed.