Belle Terre, N.Y., Code of Ordinances ch. 123 (eCode360 ed. 2026) § 123-5
Application for rental permit
Operative Text
A. Where a dwelling unit is to be used as a rental property, an application for a rental permit shall be filed with the Chief Building Inspector before the term of the rental is to commence. (1) The owner of a rental property having failed to comply with the requirements of § 123-5A shall file all appropriate rental application documents within 30 days of the receipt of actual notice of said failure to comply. Actual notice shall include but not be limited to the issuance of a summons or notice of violation and/or written notice from any Belle Terre Village official. B. The application shall contain the following: (1) The name, date of birth, telephone number and address of the owner(s). (a) Proof of the legal residence of each owner; (b) In the event that the owner of the rental property is a corporation, partnership, limited liability company, or other business entity, the appropriate attestation form shall be provided; (c) A copy of the last deed of record for the rental property, as recorded with the Suffolk County Clerk, confirming the ownership of record of the rental property. (2) The name, address and telephone number of the managing agent, if applicable. (3) A writing, promulgated by the Village Attorney, executed by the owner(s) of the rental property, which designates either: (a) A person, firm or corporation with an actual place of business, dwelling place, or usual place of abode located within the boundaries of the Village of Belle Terre as agent for service for criminal and civil process pursuant to Civil Practice Law and Rules § 318; or (b) The Village Clerk of the Village of Belle Terre as agent for service for criminal and civil process pursuant to Civil Practice Law and Rules § 318. Every owner shall insure that the address for delivery of such process is current and shall advise the Village Clerk whenever the address is changed. The designated agent, upon receipt of service of process under this designation shall forthwith transmit by regular and certified mail to the owner(s) of the rental property at the address included on the owner(s) application. (4) The location of the rental property, including the street address and the Suffolk County Tax Map parcel number. (5) The number of tenants intended to occupy the rental property. (6) The names of all tenants. (7) A copy of a contract with a carter providing for weekly pickup, at a minimum, of refuse and proof by letter from the carter indicating that full payment for the entire term of the rental has been made, or in the alternative, an affidavit from the owner acknowledging responsibility for refuse removal in a timely and efficient manner. (8) The period of the proposed occupancy. (9) A floor plan depicting the location and size of each conventional bedroom. (10) A copy of the certificate of occupancy or preexisting certificate of occupancy for the rental property. (11) Written certification from a licensed architect or licensed engineer that states that the rental property fully complies with all of the provisions of the Code of the Village of Belle Terre and the New York State Uniform Fire Prevention and Building Code. The certification shall include, but not be limited to, the number of each bedroom, the square footage of each bedroom, and a description of every improvement indicated on the survey. In lieu of the provision of a certification, an inspection may be conducted by the Chief Building Inspector. C. The owner(s) of the premises and the managing agent, if applicable, shall submit an application that is signed, sworn to and notarized.
Section 123-5 of the Belle Terre, N.Y., Code of Ordinances requires that before a dwelling unit is rented out, the property owner must file a rental permit application with the Chief Building Inspector. The application must include detailed information about the owner, the property, the intended tenants, refuse removal arrangements, a floor plan, a certificate of occupancy, and either a licensed architect or engineer's compliance certification or a building inspection. Owners who have not yet complied must submit all required documents within 30 days of receiving actual notice of the failure, which can come in the form of a summons, notice of violation, or written notice from a Village official.
Plain English — not legal advice.
Under Belle Terre Code § 123-5, compliant rental property operators file a complete permit application with the Chief Building Inspector before any tenancy begins, rather than after. A thorough application includes ownership documentation, a designated local agent for service of process, tenant names and occupancy details, a refuse removal contract or affidavit, a floor plan, a certificate of occupancy, and a licensed architect's or engineer's written certification of code compliance. Operators who receive a summons, notice of violation, or other written notice of non-compliance generally have a 30-day window to submit all required application materials.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 123-5 of the Belle Terre Village Code establishes that a landlord is required to hold a valid rental permit before a tenancy begins, meaning the property should have gone through an application and compliance review process prior to occupancy. Tenants who have reason to believe their rental unit was never permitted may wish to contact the Belle Terre Village offices or the Chief Building Inspector's office to inquire about the property's permit status. Tenant-rights organizations familiar with Suffolk County housing regulations can help explain what options may be available when a landlord has not met the permitting requirements of § 123-5.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 10, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
References In
Rules and statutes that cite this regulation