Northfield, Minn., Code of Ordinances ch. 14, art. III § 14-132
Proof of service
Operative Text
Proof of service of the notice and order shall be certified to at the time of service by a notarized statement executed by the person effecting service, declaring the time, date and manner in which service was made. The declaration, together with any receipt card returned in acknowledgement of receipt by certified mail, shall be affixed to the copy of the notice and order retained by the building official.
Under Northfield Code of Ordinances ch. 14, art. III § 14-132, when a notice and order is served on a property owner or other party, the person who carried out that service must document it through a notarized statement. That statement must record the time, date, and method of service. Any certified mail return receipt card is also collected and attached, along with the notarized declaration, to the copy of the notice and order kept on file by the building official.
Plain English — not legal advice.
Property owners and managers subject to a notice and order under § 14-132 should be aware that the city retains a certified, notarized record of how and when service was made. Compliant operators generally keep their own records of any certified mail receipts or other correspondence related to a notice and order, since the building official's file will include a matching notarized declaration. Maintaining organized records of all official communications helps operators respond accurately and promptly to any follow-up requirements tied to the notice.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 14-132 establishes a formal paper trail for any notice and order issued under Northfield's housing code, meaning tenants can generally expect that service of such a notice is documented with a notarized statement and any certified mail receipts. If a question arises about whether proper notice was given — for example, as part of a housing code proceeding — this documentation requirement may be relevant to understanding what the official record contains. Tenants who have questions about a notice and order they have received, or about the service process, may wish to consult a tenant-rights organization or review the building official's file as permitted by local records access rules.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 13, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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