Maplewood, Minn., City Code ch. 12, art. XIII § 12-608
Tenant background checks and roster
Operative Text
As a condition of the license, the licensee must, as a continuing obligation, conduct a criminal background check on all prospective tenants and maintain a current roster of tenants and other persons who have a lawful right to occupy the rental dwelling. The licensee must designate the name of the person or persons who will have possession of the roster and must promptly notify the city manager of any change in the identity, address or telephone numbers of the designee. The roster must be available for inspection by city officials upon request. If a person under investigation by the city claims a lawful right to occupy a rental dwelling or be present on the rental property, the city manager may request to inspect the lease for the unit in which the person claims to reside. Upon such request, the licensee shall provide the lease for inspection by the city manager and cooperate in identifying persons with a lawful right to be present on the rental property.
Maplewood City Code ch. 12, art. XIII § 12-608 requires rental property licensees to perform criminal background checks on prospective tenants and keep an up-to-date roster of all people with a lawful right to occupy the property. The roster must be made available to city officials on request, and the licensee must identify a designated keeper of the roster whose contact information is kept current with the city manager. When a city investigation involves someone claiming a right to occupy a unit, the city manager may request to review the relevant lease, and the licensee must cooperate with that review.
Plain English — not legal advice.
Under Maplewood City Code ch. 12, art. XIII § 12-608, compliant rental operators run criminal background checks on every prospective tenant before occupancy and maintain a continuously updated roster of all lawful occupants. Operators designate a specific person to hold the roster and promptly inform the city manager whenever that designee's identity, address, or phone number changes. When city officials request to inspect the roster or a lease tied to an ongoing investigation, compliant operators make those documents available and assist in identifying individuals with a lawful right to be on the property.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Maplewood City Code ch. 12, art. XIII § 12-608 establishes that landlords must keep a current roster of all persons with a lawful right to occupy a rental dwelling, which means tenants with valid leases should be reflected in that record. If a city investigation arises and a tenant's right to occupy is questioned, the landlord is required to produce the lease and cooperate with the city manager's review — a process that can serve to confirm a tenant's documented occupancy rights. Tenants who believe their lawful occupancy status is being misrepresented or that their landlord is not complying with this provision may contact the Maplewood city manager's office or consult a local tenant-rights organization for guidance on available options.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 13, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
References Out
No outbound references recorded yet for this provision.
References In
No inbound references recorded yet for this provision.